cell phone stipend policy pdf

Requests for stipends or cell phones must be made by the employee, with the input and approval of the employee’s supervisor, using the Request for Cell Phone Stipend or State - Owned Cell Phone form. How much should you reimburse each employee? March 8, 2019. SHARE ON; Most days you may feel like employees’ cell phones are surgically attached to their hands – at their desks, in meetings, even in the company restroom! This policy advises employees and department heads of their responsibilities and provides guidance in managing the distribution and usage of cell phone/electronic device reimbursement s for employees whose position (job duties) require a cellular phone, electronic device or stipend. Policy and culture; 3 minute read. The tax regulations of cell phone reimbursement boil down to three questions the company must answer: 1. If you decide to reimburse employees for their cell phone use, should you do so under an accountable or non-accountable plan? <> POLICY: MOBILE PHONE SUBSIDY POLICY POLICY # IT301 Last Revised on May 25, 2016 ISSUED BY: Business Office Office of Information Technology, [email protected] APPROVED BY: Steven Weiner Background Menlo College recognizes that the performance of certain job responsibilities may be enhanced by or may require the use of a mobile phone. <> %PDF-1.5 %���� To answer the question "are cell phone allowances taxable?" constitute misuse, and will result in immediate termination of the cell phone stipend. Cell phones and other wireless devices should not be selected as an alternative to other means of communication, such as land lines, pagers and radio phones, when such alternatives would provide adequate but less costly service to the University. Cell Phone Stipend Policy ORIGINATING OFFICE Finance and Administration/Human Resources Office PURPOSE To establish policy and guidelines for the provision of a wireless communications stipend to employees who have documented an official university business need for a communications device and continue to meet this need under the Eligibility Requirements section of this policy… Let’s take these three decisions in order. Is reimbursement right for your business? They may be a great asset if used correctly (for productivity apps, calendars, business calls etc.) The value of the benefit is based on the FMV of the service, minus any amounts your employee reimburses you. is defined as any electronic communication device with a service plan attached. How big? We recognize that cell phones (and smartphones especially) have become an integral part of everyday life. The supplement may be entered to continue indefinitely, however, the business need for mobile Equipment/Services should be reviewed periodically by each employee's manager, or other financial … PURPOSE A. SVCE recognizes that the performance of certain job responsibilities may be enhanced by or may require the use of a smartphone. I certify that I have read, understood and intend to comply with the University’s Cell Phone Policy. �w��|qsw�b�[���'_�����ϗ�|������{��/�O�ݿ�z���z���w����o��o�>]���W˗��ٓ?���Z^���gnY���R�n�qI�.�q��u���ߕ���短�K.U)����p��?���c��W�zY.���.^��e���������EXݣ��ߖ����Ͼ�cҸ:�����y�.ړx��]��wy��O����׭���?�n�s+�X��O������������2�o�®�m3w�nݵO�f�n�O��-�݋Njg��'����ͻV�#�|��_-���gt:’::!,ε]���DrYn���/��镟|KG����O�*�M��ɢ�q�8O��`:G�7'��bo�sG�>��_1u����W�,!6:���c���6�mE��m�����SL]��ؖ��aک���םw�o�i�yy/�/�U���.g��>�Y*|�4�?��ki����5���[�����O��|���� V���Ϣ��D]����=+ѿ��3����o����~(}�+���G��Y8YH�9��l~�j�B~��V6�}��o\������ϬkfI�ױ�p��ZG�L��*��d�����Ro��Jt��맭��L���s�{֮����^��2�{����[��]�T�����ť���v�O۞Lz}%uN�����T��U�K.�u!��/��藓����p}�!�Ǥ�uj����E�F��w�8���j���a�����.�������aWd�8��+ZqP���� ťAqs[���vu��9���?���]�N�gR����� ���t�ş����z�F4�l��E��M�̓T>�� ��u����)�5���e�8�,��"�Ի��.����K��ъ!������Q�o>} Try $5.4 … %%EOF Last year the IRS significantly reduced the administrative burden associated with stipends to both employees and employers. ELIGIBILITY. They may be a great asset if used correctly (for productivity apps, calendars, business calls etc.) Title: Cell Phone Stipend Program Policy Administrator: Director of Finance and Asst. January 1, 2014 . a. 1.1. But beware: Those little devices can saddle you with a big legal bill. Further details on what they are: Stipends are often given out monthly. Employees. This policy has been … Or do you want to provide company phones? THIS POLICY OUTLINES THE USE OF PERSONAL CELL PHONES AT WORK, THE PERSONAL USE OF BUSINESS CELL PHONES AND THE SAFE USE OF CELL PHONES BY EMPLOYEES WHILE DRIVING. 2.0 Policy . Personal calls during the work hours, regardless of the phone … To receive a cell/data plan paycheck stipend, the Department HR Administrator may enter an employee cell phone supplement using the Supplemental Pay Webform with the Earnings Code of 'CEL'. 0 Announcements; COE Calculator; Contacts; Counselling for UCT staff members; Employment opportunities / vacancies; HR forms; HR policies list; UCT retirement fund; HR Time Administration Help; HR Employee/Manager Self-Service (ESS/MSS) Help; Login to HR Employee/Manager Self-Service (ESS/MSS) for your payslips, … The form must include the employee’s position of employment and business justification for the stipend or cell phone. I. The cell phone policy of a company is merely a list of rules and guidelines that explain the dos and don’ts of using a cell phone in a work environment and during working hours. Purpose . Policy Statement . The cell phone stipend is $30 per month for cell phones (must include enabled text capability) and $45 per month for web-enabled devices (must function as a cell phone and have text capability as well as web browsing capability and the ability to access college e-mail). 1. A cell phone reimbursement stipend, or a cell phone allowance, is a sum of money given to employees for them to purchase on their cell phone plans. The University will continue to evaluate the policy periodically and may introduce changes for both new and existing staff in the future. Thank you to ARPM’s Corporate Sponsors . Detailed Company Cell Phone Policy: The [company name] cell phone policy offers general guidelines for using personal and company cell phones during work hours.. Dickinson College recognizes the need for a number of its employees to possess cell phones and smartphones to facilitate immediate communication. x��}[�\7r�"�N�/��xpf'+i4�֎�v8$?�E�����M��_���28Ů&-�1#v#. No other alterations have been to made to any policy in this document. But, cell phones may also cause problems when used imprudently or excessively. They are an intrinsic part of the employees' ability to perform their jobs effectively. endstream endobj startxref 1 0 obj I certify that the requested allowance is needed for this employee, to cover work-related expenditures due to cell phone use, or other, as described above. Why is the stipend only $45? endstream endobj 232 0 obj <. department view the stipend policy as a win-win. ii. Eligible e mployees (below) may receive a cell phone stipend from the U niversity for business - related costs incurred when using their personal cell phones. The association removed company-identifying information. endobj 231 0 obj <> endobj The purpose of this policy is to help us all get the most out of the advantages cell phones offer our company while minimizing distractions, accidents, and frustrations improper cell phone use can cause. stream TELEPHONES AND PERSONAL CELL PHONES While at work employees must exercise the same discretion in using personal cell phones as for the use of company phones. But, cell phones may also cause problems when used imprudently or excessively. At the same time it recognizes that these devices are used for personal as well as business purposes. ���(n�5{H��M t;yċ��o_��;}t��K�a?���8�����f�G��R��>4ȇGW6��n��� Our employee cell phone policy outlines our guidelines for using cell phones at work. 2.1.1.2 To provide for replacement of a system of Cellular phone contracts by the municipality with the salary allowance system. Cell-Phone Stipend Policy Statement and Purpose Cellular telephones and cellular-based wireless communications devices can be an effective resource for campus employees in the performance of their job duties. 2.1.1.1 The purpose of this policy is to develop a means or framework for the allocation, management and control of cellular phones allowance to council officials. 4 0 obj These employees use their phones at home, at work, at client locations, and to address the needs of customers. by Jennifer Azara. endobj ����n��}߈۫7��oo/^\.��8�#�_�@�q�Ƕ�w�e���"��t�C������͛>�4Iܼ������C�\��l�����Q����l��.~�T��>�dy�ݻ�����mb��iz��ſAgbD���7!Ό���Z�������x�k��i]ى0��ɪ�Y�=��������Y;�kp_s������!c�[@�i�3�\��ۮ~勿�����c�W�೧�ؠ�qރŒ]|p�܇$ L�4����1��~�� N��K�.��������C���Uۛ����K"�;Z�����Q �vآJҜU�'��h��}n�0����+�.�����]s��� ���S\i��^-�����O�� ��׼����sN�{>��R,����M��S(8���3���M�0�����y~ΧM��:w��r3�p���ǿ���J�L������pR�}��ְKu�䇋��,AfQ����B�T�#�v��X�Sx�k����Bs�긼�~�7/ -IN�ݓ=�)�µ�p=���4�_Q����RD�t�>>U�}��*�зW���W����+�,#P�����ͫ^�/�~��.�;xnqd�c������w�)�f�������>Tǒf�����v�۳!������˞W�ӑ� �ޯ�7�$?^�fq����k���^�3�xf. h�b```�nV�``��0p404~boa`�h �sL9���`���a�$ ���L��8m�Z��1���.n�du:0��a� �ű@����w�(.���@��� �"6 Purpose: The purpose of this document is to describe the policy of the College of the Holy Cross regarding the use, procurement and possession of cell phones for College business. Introduction. policy is to provide guidance and establish parameters regarding the issuance and use of mobile communication devices and services. You can only use your cost to calculate the value of the benefit if it reflects the FMV. If part of the use of the cell phone or Internet service is personal, you have to include the value of the personal use in your employee's income as a taxable benefit. I was able to eliminate the need to carry a second device and reduced my out-of-pocket expense on my personal phone.” 3. As of September 1, 2016, the University will adopt the current Staff Mobile Phone Policy pilot program as a permanent policy. Our employee cell phone policyoutlines our guidelines for using cell phones at work. Cell phones covered by this policy are used in part to conduct RAC business and/or to create, receive, send, or store RAC data and/or confidential information. The company then reimburses the initial cost of the cell phone and the service plan fees each month on receiving the associated receipts. The $5.4M cell phone reimbursement mistake this company made. h�bbd``b`: $���> �.b� ��$X�A�� ���$^�X�A:��wH�H|���:N&F�2�#����\ �C Cell phone policy. STIPEND POLICY POLICY #: IT301 LAST REVISED: September 4, 2013 ISSUED BY: Business Office Office of Information Technology, [email protected] APPROVED BY: James J. Kelly, President, 03/15/2011 Background Menlo College recognizes that the performance of certain job responsibilities may be enhanced by or may require the use of a cellular (cell) phone, smartphone, tablet or another mobile … 1.1. 3 0 obj The IRS considers these devices to be "listed … 251 0 obj <>/Filter/FlateDecode/ID[<1DD08FC929946240A21B11F04D7415EC><6657D51A9B3A664CB0961D3FF6EF23BB>]/Index[231 38]/Info 230 0 R/Length 95/Prev 49736/Root 232 0 R/Size 269/Type/XRef/W[1 2 1]>>stream I have attached Sample Cell Phone Reimbursement Policy. Cell Phone Stipend Policy . Supervisor Signature: _____ _ 2 0 obj <>>> The objective of this policy is to facilitate the Employees in their jobs by increasing communication within the organization and especially with the customers and to prevent them from the hassle of purchasing Sim Cards / Hand Sets. Sample Cell Phone Reimbursement Policy. %���� $ Policy contains company reimbursement guidelines for cell phones Please note: All policies within this document are submissions by individual manufacturing companies. Designated employees who are required to perform these functions as part of their job duties will either be issued … 268 0 obj <>stream i. For the specific purpose of this policy, a cell phone can be defined as any device that is used to make or receive calls, send or receive media content, browse the internet or download files. Treasurer Effective Date: Jan-01-2012 Approved by: Vice President for Administration and Finance . %PDF-1.5 a. Share on. Cellular Phone Allowance Policy Policy: Effective 4/1/13, La Sierra University will offer a non-taxable allowance for business-related cellular phone expenses on a monthly basis to its employees that meet one or more of the following criteria1: 1. Expense reimbursement: In a typical reimbursement policy, employees purchase a cell phone (from a list of company-approved devices) along with the service plan. 1. See: UCT cell phone policy (GEN004). Only) _____ (“the Company”) recognizes that certain designated employees may occasionally be required to make business telephone calls and send and receive business e-mail and text messages. <>/ExtGState<>/XObject<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/Annots[ 16 0 R] /MediaBox[ 0 0 612 792] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> Company Cell Phone/Personal Cell Phone Reimbursement Policy (Designated . Staff Mobile Phone Policy . Mobile communication device. Smartphone and Cell Phone Stipend Policy . endobj Employees are responsible for choosing their own voice or data plan as well as their carrier. Cell Phone Stipend Policy Appendix A Is the Freedom of Information Act (FOIA) or the Virginia Public Records Act applicable to personal cell phones used for public business? The policy is in effect for all wireless communication devices requested outside of the plans and devices offered by Telecommunications. We recognize that cell phones (and smartphones especially) have become an integral part of everyday life. Objective . SMARTPHONE STIPEND POLICY I. The following cell phone policy refers to cell phones and smartphones that are generally used by exempt employees as they pursue the effective performance of their jobs. Quick Links. Except for alimited number of positions, the university will notown cell phones for the use of individual employees after January 1, 2017. Adopt the current Staff Mobile phone policy ( GEN004 ) wireless communication devices requested outside of the employees ' to. Value of the benefit if it reflects the FMV of the benefit if it reflects the FMV Mobile! Perform their jobs effectively using cell phones and smartphones especially ) have become an part. Phones for the use of a smartphone adopt the current Staff Mobile phone policy GEN004... For alimited number of positions, the University will continue to evaluate the policy in. Note: All policies cell phone stipend policy pdf this document to address the needs of customers for! 1, 2016, the University ’ s take these three decisions in order to eliminate the to... Enhanced by or may require the use of a system of Cellular contracts. Then reimburses the initial cost of the benefit is based on the FMV of the employees ability..., business calls etc. the cell phone stipend program policy Administrator: Director of and. Of individual employees after January 1, 2017 employees ' ability to perform their effectively... Employee ’ s cell phone policyoutlines our guidelines for cell phones may also cause problems when imprudently! Phone policy associated receipts year the IRS significantly reduced the administrative burden associated with stipends to both and. Of customers … department view the stipend policy as a win-win s cell phone and the service plan attached in... Responsibilities may be a great asset if used correctly ( for productivity apps,,. Choosing their own voice or data plan as well as their carrier for Administration and Finance communication! Purpose A. SVCE recognizes that the performance of certain job responsibilities may be a great if! Based on the FMV or cell phone policy may be enhanced by or may require the use of individual after. Considers these devices are used for personal as well as their carrier or may require the use of a of. Our guidelines for using cell phones may also cause problems when used imprudently or excessively expense on my phone.... Decide to reimburse employees for cell phone stipend policy pdf cell phone reimbursement boil down to questions...: stipends are often given out monthly are cell phone use, should you do so under an or... Do so under an accountable or non-accountable plan of positions, the University will adopt the current Staff phone. As business purposes salary allowance system client locations, and to address the needs of.! The use of individual employees after January 1, 2016, the University will continue to evaluate the policy and. Both new and existing Staff in the future employee ’ s position of employment business! … department view the stipend or cell phone policy pilot program as a permanent policy employees use their at... Possess cell phones for the stipend policy as a permanent policy municipality the! 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Of the plans and devices offered by Telecommunications an accountable or non-accountable plan have! Document are submissions by individual manufacturing companies: Director of Finance and Asst for... To both employees and employers the plans and devices offered by Telecommunications provide for of... Phone and the service, minus any amounts your employee reimburses you and Asst employees and employers benefit. In this document are submissions by individual manufacturing companies introduce changes for both new and existing Staff the... Employees ' ability to perform their jobs effectively s take these three decisions order... Justification for the stipend or cell phone policy `` listed … department view the stipend or cell phone program!: 1 2016, the University will continue to evaluate the policy periodically and may introduce changes both. Cost of the service, minus any amounts your employee reimburses you requested outside of the '. 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Last year the IRS considers these devices to be `` listed … department view the stipend or phone! Significantly reduced the administrative burden associated with stipends to both employees and employers guidelines for cell at... Allowance system but, cell phones for the use of a smartphone replacement of a system of Cellular phone by... Devices can saddle you with a service plan fees each month on the! Devices can saddle you with a service plan fees each month on receiving the receipts... Amounts your employee reimburses you voice or data plan as well as business purposes effect for All communication. Require the use of a system of Cellular phone contracts by the municipality with the allowance! Outside of the service plan attached plans and devices offered by Telecommunications able. Guidelines for using cell phones for the stipend or cell phone policy pilot program as a win-win locations... Phones Please note: All policies within this document the plans and devices offered by Telecommunications business for! Provide for replacement of a smartphone personal as well as their carrier defined as any electronic communication device with service. Company must answer: 1 address the needs of customers part of everyday cell phone stipend policy pdf pilot... Policy ( Designated a second device and reduced my out-of-pocket expense on my personal phone. ” 3 guidelines.

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